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Setting up your Barber Shop
Ready to streamline your operations? This guide will walk you through setting up your Vagaro account, sharing best practices & unlocking key features used by successful businesses like yours use to boost their bottom line.
Step 1:
Set Up Your Barber Shop Information
Settings > Business Profile
Ensure your shop is easy to find by adding your location (shop address), contact details (phone number, email), working hours, and a sharp business description. Include your website URL if you have one to allow clients to book their next cut online.
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Settings > Facility information
Protect your time by setting up key policies, such as your cancellation policy, no-show policy (e.g., charge for missed appointments), and refund policy. Clear policies help you avoid misunderstandings with clients.
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Settings > Service/Class Menu
Add all your barber services like haircuts, beard trims, shaves, and specialty treatments like hot towel shaves or fades. Be sure to include buffer times between appointments for cleaning your station and prepping for the next client.
Add-On Services: Automate the suggestion of add-on services like beard oil treatments or scalp massages to enhance client booking.
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Settings > EMPLOYEE PROFILES
Create detailed profiles for each barber, including their specialties (e.g., fades, beard trims, straight razor shaves), certifications, working hours, and even preferred products or tools (e.g., Wahl clippers, Dovo straight razors).
TIP: You can create access levels to manage salon operations—allow front desk staff to handle bookings, give barbers access to their schedule, and assign manager permissions for key team members.
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Step 2:
Customize Your Account
Settings > Booking > email and text notifications
Reduce no-shows by setting up text and email reminders. Send reminders 24 to 48 hours before appointments, ensuring clients never miss their slot.
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Settings > booking > Online appointment rules
Capture clients who drop by without an appointment and add them to a waitlist. This feature helps manage busy periods and fill last-minute cancellations while maintaining excellent customer service.
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Customers
Keep track of important client information, including their name, email, phone number, and specific details and preferences. This personalized approach improves client retention and helps you deliver a luxury experience.
TIP: Accept Walk ins frequently? Create a place holder customer profile and give it the name walk-in, This way you wont need to create a complete customer profile for a customer who you know is just stopping by for the day or just stopping by to purchase a product for themselves of a friend.
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Settings > look & feel > Photo gallery
Add a professional touch by uploading your shop’s logo, before-and-after photos of your best cuts, or even portfolio shots of popular styles like fades, pompadours, or straight razor shaves.
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Recommended Features
Take it a step further with these key features used by successful businesses like yours!
Credit Card Processing
With flexible payment options, instant payouts, secure card storage, and built-in no-show protection, you get everything you need to run your business smoothly and confidently.
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Online Shopping Cart
Offer complete shopping flexibility by selling online, in-store, or for curbside pickup. Create product variants, offer gift cards and packages, plus keep 100% of your profits.
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Packages & Memberships
Build loyalty & boost recurring revenue by offering memberships & packages.
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Capital
Get access to working capital when you need it—perfect for upgrading equipment or expanding your space. Repayment is seamless and adjusts with your business.
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Branded App
Make it easy for clients to connect with your business anytime, anywhere with a Vagaro Branded App. Build brand awareness, strengthen client loyalty, and protect your exclusive relationships.
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MySite
Vagaro’s automated website builder syncs your services, staff, prices, & online store instantly. Choose a template, customize your design, improve SEO, & showcase your portfolio all on a website designed to help you book more clients and grow your business.
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Get Featured
Put your business in front of thousands of potential clients searching for businesses like yours, so you can fill your calendar faster and grow your brand with ease.
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Daily Deals
When you add a Daily Deal, you're 4x more likely to be booked by new customers!
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Email & Text Marketing
Create & send campaigns to promote deals, send reminders, or share exciting updates. With 1,000 free emails a month you can stay connected by sending email blasts for birthdays, promotions, seasonal updates, and more.
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AI Marketing
Not sure what to say in your next promo or reminder? Our AI powered marketing tool helps you craft effective emails and texts in seconds, so you can launch campaigns faster and more efficiently.
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Social Media Integration
Allow your customers to easily book a service from your business page, Vagaro's Marketplace, Apple Maps, Instagram, Facebook, Alexa & Yelp.
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Explore More Features
Checked off the above steps?
Congratulations!
Now it's time to shine! Get ready to elevate your barber shop & watch your earnings soar.
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