Ready to streamline your operations? This guide will walk you through setting up your Vagaro account, sharing best practices & unlocking key features used by successful businesses like yours use to boost their bottom line.
Make sure your practice is easy to find by adding your location (address), contact details (phone number, email), business hours, and a catchy description.
Don’t forget to include your website URL if you have one—this helps clients easily book online or learn more about your services.
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Protect your time by setting up key policies, such as your cancellation policy, no-show policy (e.g., charge for missed appointments), and refund policy. Clear policies help you avoid misunderstandings with clients.
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Add all your services, Be sure to include gap times between appointments for follow-ups, paper work or resetting between clients.
Service-Based Booking: Set specific services to be available only on certain days or times. For example, offer only new patient appointments on specific days. This helps manage your schedule more efficiently.
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Create detailed profiles for each employee, including their working hours, specialties, and certifications. This helps clients choose the right specialist for their needs.
TIP: You can create access levels to manage business operations—allow front desk staff to handle bookings, give practitioners access to their schedule, and assign manager permissions for key team members.
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Reduce no-shows by setting up text and email reminders. Send reminders 24 to 48 hours before appointments, ensuring patients never miss their slot.
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Capture clients who drop by without an appointment and add them to a waitlist. This feature helps manage busy periods and fill last-minute cancellations while maintaining excellent customer service.
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Keep track of important client information, including their name, email, phone number, and specific details and preferences. This personalized approach improves client retention and helps you deliver a luxury experience.
Accept Walk ins frequently? Create a place holder customer profile and give it the name walk-in, This way you wont need to create a complete customer profile for a customer who you know is just stopping by for the day or just stopping by to purchase a product for themselves of a friend.
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Add your practice branding by uploading your logo, portfolio of specialists, or even the venue. Showcase your business to attract more bookings!
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Take it a step further with these key features used by successful businesses like yours!
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Sell everything online from products & services to memberships & gift cards. Plus, require deposits to avoid no-shows & cancellations.
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Choose a template or build custom forms for legal waivers, intake forms, surveys & more.
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Be there for your clients anytime, anywhere with our Live Stream for Telehealth. Connect in real-time, discuss treatment options & offer personalized sessions.
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Save photos, files, images & more. Choose the storage size that best fits your business needs.
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Build loyalty & boost recurring revenue by offering memberships & packages.
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Get customers to book directly from your social accounts with our free integration.
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When you add a Daily Deal, you're 4x more likely to be booked by new customers! Plus, it's free!
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Create & send campaigns to promote deals, send reminders, or share exciting updates. Send 1,000 emails for free when you activate Email Marketing!
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Streamline your payments & offer interest-free payments with Vagaro's credit card processing.
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Checked off the above steps?
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