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Let's Get You Started!

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Set Up Vagaro

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Select Features

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All Set!

Setting up your Business

Ready to streamline your operations? This guide will walk you through setting up your Vagaro account, sharing best practices & unlocking key features used by successful businesses like yours use to boost their bottom line.

Step 1:

Set Up Your Business Information

Set Up Your Business Profile

Settings > Business Profile

Make sure your business is easy to find by adding your location (address), contact details (phone number, email), business hours, and a catchy description.


Don’t forget to include your website URL if you have one—this helps clients easily book online or learn more about your services.

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Add Your Policies

Settings > Facility Information

Protect your time by setting up key policies, such as your cancellation policy, no-show policy (e.g., charge for missed appointments), and refund policy. Clear policies help you avoid misunderstandings with clients.

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Build Out Your Service Menu

Settings > Service / Class Menu

Add all your services, be sure to include gap times between appointments for follow-ups, paperwork or resetting between clients.

Service-Based Booking: Set specific services to be available only on certain days or times. This helps manage your schedule more efficiently.

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Staff Profiles

Settings > Employee Profiles

Create detailed profiles for each employee, including their working hours, specialties, and certifications. This helps clients choose the right provider for their needs.

TIP: You can create access levels to manage business operations—allow front desk staff to handle bookings, give employees access to their schedule, and assign manager permissions for key team members.

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Step 2:

Set Up Your Business Information

Automate Reminders

Settings > Booking > Email and Text Notifications

Reduce no-shows by setting up text and email reminders. Send reminders 24 to 48 hours before appointments, ensuring clients never miss their slot.

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Set Up Your Online Appointment Rules and Waitlist

Settings > Booking > Online Appointment Rules

Capture clients who drop by without an appointment and add them to a waitlist. This feature helps manage busy periods and fill last-minute cancellations while maintaining excellent customer service.

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Create Customer Profiles

Customers

Keep track of important client information, including their name, email, phone number, and specific details and preferences. This personalized approach improves client retention and helps you deliver a luxury experience.

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Photos

Settings > Look & Feel > Photo Gallery

Add your business branding by uploading your logo, portfolio of providers, or even the venue. Showcase your business to attract more bookings!

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Recommended Features

Take it a step further with these key features used by successful businesses like yours!

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Online Shopping Cart

Sell everything online from products & services to memberships & gift cards. Plus, require deposits to avoid no-shows & cancellations.

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Get Featured

Skyrocket your business to the top of Vagaro listings & get seen by more local clients.

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Packages & Memberships

Build loyalty & boost recurring revenue by offering memberships & packages.

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Social Media Integration

Get customers to book directly from your social accounts with our free integration.

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Daily Deals

When you add a Daily Deal, you're 4x more likely to be booked by new customers! Plus, it's free!

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Email & Text Marketing

Create & send campaigns to promote deals, send reminders, or share exciting updates. Send 1,000 emails for free when you activate Email Marketing!

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Credit Card Processing

Streamline your payments & offer interest-free payments with Vagaro's credit card processing.

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Connect

Connect with your clients and team more easily with our 2-way messaging app.

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Checked off the above steps?

Congratulations!

Now, it's time to shine! Get ready to elevate your business & watch your earnings soar.

Schedule Your Onboarding